Duties and Responsibilities:
- Handle and follow up the incoming/outgoing mail or shipments and maintain it through a logbook for tracking purposes.
- Respond to emails and answer enquiries related to the section as appropriate as well as handle and redirect phone calls.
- Arranges meetings by scheduling appropriate meeting times, booking rooms, and planning refreshments.
- Ensure site manager office is always tidy and presentable and order office stationery and other services as required.
- Generate documents (letters, meeting minutes, reports, etc..) as directed, in addition to maintain all confidential information.
- Organize, maintain and update files and databases in a confidential manner.
- Communicates with relevant agencies to produce travel itineraries, hotels reservations for business directors and employee events in compliance with the travel policy and in coordination with the concerned departments.
- Maintain a professional attitude and provide effective solutions regarding any administrative related issues.
- Provide general support to visitors.
- Assists in planning and arranging events, including organizing catering.
Job Requirements:
Education:
- BS. or Diploma degree in Business Administration, Information technology or any related field as per the country regulations.
Experience:
- 0-2 years of experience in a secretarial or administrative position.
Language:
- Good in written, read and spoken Arabic and English languages
Professional Knowledge:
- Knowledge in Microsoft Office
- Knowledge in Providing Administrative Services
- Knowledge in Official Correspondences
- Knowledge in Archiving Applications
- Knowledge in Procurement Principles
Main Competencies:
- Demonstrate excellent analytical skills, able to plan, organize and follow up work effectively while focusing on quality towards excellence.
- Strong team player with excellent communication skills
- Proactively take initiatives and demonstrate a dynamic approach to adapt with changing business needs and environment.