Administrative Assistant - (2101351)
Grade: G6
Contractual Arrangement: Temporary appointment under Staff Rule 420.4
Contract Duration (Years, Months, Days): 1 Year, subject to availability of funds, satisfactory performance and continuing need for the position.
:
Job Posting
: Mar 22, 2021, 12:08:06 PMClosing Date
: Mar 30, 2021, 12:59:00 AMPrimary Location
: Jordan-AmmanOrganization
: EM/POL Polio EradicationSchedule
: Full-timeIMPORTANT NOTICE: Please note that the deadline for receipt of applications indicated above reflects your personal device's system settings.
OBJECTIVES OF THE PROGRAMME
Polio Eradication is a mission critical objective for WHO, as mandated bymultiple WHA resolutions. The overall objective of the Global Polio EradicationInitiative (GPEI) is to interrupt the transmission of poliovirus worldwide,certify eradication, stop the use of oral poliovirus vaccine and successfullysunset the program. GPEI aims to do this through providing strong support toand collaboration with national governments, who lead these areas of work. Inorder to help realize these goals, GPEI is establishing a Hub to coordinate theinputs and support provided by the GPEI Partnership from regional and global levelsto the country programs in Afghanistan and Pakistan with the goal of ensuring thefull implementation of GPEI's 2019-2023 Strategy.DESCRIPTION OF DUTIES
The incumbent will perform the followingduties:1.1. Coordinate timely initiation of administrativeactions related to GPEI HUB unit and requests for goodsand services, such as fellowships, DFCs and national training activities; maintaina systematic tracking and follow-up system. 2. - 2. Review in GSM purchase orders for catalogueand non-catalogue items, ensure adherence to WHO rules and procedures; followup with concerned parties customs clearance, receipt of deliverables, storage, installationand finalization of payments.3. 3 - Oversee the management of the E-Imprestsystem; proper implementation of financial procedures and internal controlsaccording to GSM instructions and WHO rules, verify calculations, supportinginvoices and payment authorizations, extract from GSM, compile and review awide variety of regular and adhoc financial and other project managementreports. 4. 4- Act as focal point for HR issues; coordinatewith HR/EMRO establishment of new positions, initiate staffing actions for all staff(appointments, extensions, separations, etc) and non-staff contracts (includingissuance and renewal of SSAs); initiate recruitment actions for General servicestaff and Special service agreements, draft post descriptions, screenapplications and recommend short list of potential candidates; arrange forinterview panels, act as leave Administrator in GSM and monitor staff leave.5. 5- Ensure proper maintenance of WRO buildingsand equipments, report on assets inventory, and attend to the repair and maintenanceof vehicles.6. 6 - Oversee the security of the office premises toensure MOSS compliance and provide related briefing as needed; 7. 7 - Attend non-technical meetings withrepresentatives from other UN agencies, MOPH, etc. related to procurement,security, and other administrative issues, as required and follow-up onrecommendations. 8.8 - Guide and brief all staff and non-staff onWHO rules and procedures; provide on the job training for administrativesupport staff.REQUIRED QUALIFICATIONS
Education
Essential: Completion of secondary education supplementedby experience or training in finance/accounting and administration.Desirable: University degree in business administration,social sciences or related field is an asset.
Experience
Essential: At least eight years progressive experience inthe area of administration, including experience in HR and/or budget andfinance positionsDesirable: Relevant experience in the UN system.
Skills
-Ability to train other staff on administrativematters. -Good analytical, planning and sound organizationalskills; -Stress and time management skills.-Knowledge of WHO systems, procedures and practicesis an assetWHO Competencies
TeamworkRespecting and promoting individual and cultural differences
Communication
Producing results
Use of Language Skills
Essential: Expert knowledge of English. Expert knowledge of Local Language.Desirable: Intermediate knowledge of French. Intermediate knowledge of another WHO language.
REMUNERATION
WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at JOD 18,521 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.ADDITIONAL INFORMATION
- This vacancy notice may be used to fill other similar positions at the same grade level
- Only candidates under serious consideration will be contacted.
- A written test may be used as a form of screening.
- In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
- Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
- Staff members in other duty stations are encouraged to apply.
- For information on WHO's operations please visit: http://www.who.int.
- WHO is committed to workforce diversity.
- WHO's workforce adheres to the WHO Values Charter and is committed to put the WHO Values into practice.
- WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
- This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.