Job Opening
Posting Title: SAP PAYROLL/HR OPERATIONS SPECIALIT, 16
Job Code Title: SAP Payroll/HR Operations Specialit
Department/Office: United Nations Relief and Works Agency (UNRWA)
Duty Station: HQ Amman
Posting Period: 04 September 2022 - 17 September 2022
Job Opening Number: 22-Information Management Systems-UNRWA-190033-R- (R)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Org. Setting and Reporting
UNRWA, the largest United Nations operation in the Middle East with over 30,000 staff working across five areas of operation, is looking for highly committed personnel wishing to make a change.
If you are looking for a rewarding opportunity to make a tangible difference for one of the most vulnerable communities in the world, UNRWA would like to hear from you.
The SAP Payroll HR Operations Specialist reports to the Human Resources Officer (APS), P3.
Responsibilities
- Responsible for the end to end running of payroll and associated activities for the different Agency payroll areas including, but not limited to Area, International, LDC, Daily Paid monthly regular payroll, ISP and Off cycle payroll; completes posting activities, resolves errors and ensures they are documented for audit purposes and system enhancement considerations, PF Withdrawals Agency-wide plus preparing Monthly Reports and Bank Files for Finance; provides advice to stakeholders on actions to be taken to ensure the smooth and timely running of the payroll; advises and participates in decisions when implementing new HR/ payroll initiatives and changing existing processes.
- Coordinates with HQ/ Field Human Resources and Finance personnel, ensuring that cut-off dates before payroll runs are strictly adhered to; reviews and follows up, prior to processing, on transactions related to payroll and other related staff entitlements.
- In coordination with the Human Resources Officer (APS), implements new changes to salary administration, resulting from management decisions (changes in contractual modalities, special allowances implementation, changes in working patterns, etc.).
- Analyzes data anomalies and contributes significantly to improving processes and service delivery.
- In close collaboration with Finance, IMTD and colleagues in human resources, introduces enhancements to the functionalities and business flow in relation to payroll and communicates changes to relevant staff; ensures the quality assurance of any changes done on the Payroll systems; this involves writing various cases and scenarios on the functionality of the change(s) requested; checks functions, reports and inquiries and provides comments to IMTD and Finance staff on the necessary changes.
- Initiates, updates and maintains a documented list of payroll issues; reviews and analyzes issues and entertains ways to enhance the payroll system and processes.
- Provides technical guidance, instructions, training and support to the Payroll/HR users Agency-wide.
- Coordinates actions with IMTD regarding software defects, new requirements and queries related to Payroll/HR package to ensure the system runs efficiently.
- Participates in updating reports on response / completion status of assignments for management decisions; ensures Standard Operation Procedures (SOPs) and blue print are up to date.
Competencies
UN Core Values of Integrity, Professionalism and Respect for Diversity, and Core Competencies of Communication, Working with People and Drive for Results apply by default.
- Applying Technical Expertise
- Adapting and Responding to Change
- Coping with Pressure and Setbacks
- Planning and Organizing
- Deciding and Initiating Action
- Other Competencies not listed under Functional and Leadership
Analyzing and solving problems.
For guidance on how to prepare for competency-based interviews: https://careers.un.org/lbw/home.aspx?viewtype=AYI
Education
A university degree from an accredited educational institution in management information systems, accounting, business administration, computer science or a related field.
Work Experience
At least six years of progressively responsible relevant experience in payroll/HRM functions and packages implementation and support, based on SAP is required.
Experience in Microsoft Development environments and customer services support is required.
Experience in conducting training is required.
A university degree from an accredited educational institution in management information systems, accounting, business administration, computer science or a related field is required.
Are you currently residing in Duty station. Please specify your current location it is required
Knowledge of UNRWA Staff Rules and Regulations is desirable
Languages
Excellent command of written and spoken English.
Assessment
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
Special Notice
Type of Contract: Fixed Term Appointment
Duration of Contract: 3 years including 1 year probation period, with the possibility of further extension, subject to the availability of funds, satisfactory performance and continuing need.
Conditions of service
Monthly basic salary JD 1098.900 plus special occupation allowance of 50.82% of the basic salary, which may change from time to time. Other benefits include monthly Provident Fund contribution (15.2% of basic salary paid by the Agency), compulsory medical insurance, 30 days of annual leave, and dependency allowance (if applicable)
This vacancy notice is open to internal and external candidates. Only candidates residing in Jordan, and within commuting distance of the duty station with authorization to work in the duty station at the time of application are eligible to apply. The Agency will not assume responsibility or accountability to support or facilitate the issuance of work permit in Jordan, and without a valid work permit, the appointment may be rescinded.
Preference will be given to registered Palestine refugees and candidates assisting the Agency to meet its commitment to gender parity. UNRWA welcomes applications from qualified candidates with disabilities.
A roster may be created from the selection exercise, and successful candidates may become eligible for appointment to the same post or a similar post.
Only applications that have been fully completed in UNRWA’s online e-recruitment system inspira will be considered and no late applications will be accepted. The PHP should be completed with full relevant work experience under the experience tabs as per the requirements in the Job Opening. All acquired university degrees must also be stated, if applicable. Applicants applying to positions for Grades 12 to 20 or LDC Bands E to H must submit a cover letter/motivational statement in order to be considered. Additionally, providing incorrect or misleading information on an application will result in the immediate disqualification of a candidate.
For UNRWA internal staff, they are required to specify and include their current UNRWA grade level. To do so applicants should select under “Category” RLG, scroll down to see all categories, then select their local grade.
Equivalency:
Equivalency may apply for this post.
NB: Work experience alone or formal qualifications with no relevant work experience are not considered an acceptable combination.
Advertisements published only in English will only accept applications in في, and Arabic submissions will not be considered.
The Agency may disqualify applicants whose name appears on the UN Sanctions List or a UN database of staff separated for reason of misconduct or of staff who separated whilst misconduct processes were pending.
UNRWA shares investigation and misconduct information with other UN Agencies, and past and prospective employers, about staff members who have been separated for misconduct, or who have separated whilst an investigation and/or disciplinary process for misconduct is underway; and such persons may be prohibited from employment with the United Nations.
The Agency will immediately disqualify applicants who are ineligible for any reason in accordance with the Agency regulatory framework.
UNRWA is funded almost entirely by voluntary contributions from UN member states, regional bodies, business foundations and individual contributions. The mission of UNRWA is to help Palestine refugees achieve their full potential in human development under the difficult circumstances in which they live.
For more details on UNRWA, please visit: https://www.unrwa.org/